Rules & Regulations

Rules & Regulations

these visitors’ rules and regulations, the “Organisers” shall mean HOFEX.

1. Rules and Regulations 
In registering for or accepting the offer of admittance to the Exhibition,
visitors agree that they shall observe and comply with these rules and
regulations and with the rules and regulations of the Exhibition Centre, copies
of which are obtainable from the Organisers on request.

2. Conduct in the
Exhibition Centre 

Visitors shall not do, or permit anything to be done, which shall cause a
disturbance, nuisance, annoyance, inconvenience, damage or danger to any person
or thing or which in the opinion of the Organisers does not conform with the
general standards of the Exhibition or amounts to a breach of these rules and
regulations or applicable laws and regulations generally applying.

may not bring any camera, video recorder or recording equipment of any kind
into the Exhibition without the prior written consent of the Organisers. The
Organisers reserve the right to search the belongings of any visitor at any

is expressly prohibited for visitors to record images in any form while
attending the Exhibition without the prior written consent of the Organisers.
Such prohibition includes, but is not limited to, the taking of photographs,
video or digital recording of any type and drawing or sketching of images.
Visitors agree to surrender to the Organisers on demand any material in
whatever media on which images may be recorded in violation of this rule,
including but not limited to film, video tapes, sketchbooks, camera phones and
digital storage devices.

a Visitor in breach of the above rule record any image, the copyright and other
intellectual property or other rights (including for the avoidance of doubt,
rights in sound recording and broadcasts) whether arising now or in the future
(“IPR”) shall vest in the Organisers unconditionally and immediately on the
creation or recording of the images. The Visitor undertakes to execute all
deeds and documents and to do all things as the Organisers may require to vest
the IPR in the Organisers including, without limitation, delivery of the images
or copies of them in any media.

Organisers reserve the right in its sole discretion to refuse admittance to any
visitor or to require any visitor to leave if in their opinion his or her
behaviour is in breach of these rules and regulations or of any rules and
regulations of the Exhibition Centre, or contravenes applicable laws and
regulations generally applying. The opinion of the Organisers is final in this

3. Liability 
The Organisers shall not be liable to any visitor for any loss of or damage to
any of his or her property occurring (from whatever cause) in or about the
Exhibition Centre nor for the death of or any injury sustained by any visitor
whilst on or leaving the Exhibition Centre (other than for death or injury
resulting from the Organisers negligence to the extent this cannot be excluded
or restricted at law (and then only to such extent)).

Visitor agrees that the Organisers shall not incur any liability to him or her
for any products displayed or sold by any exhibitor at the Exhibition.
Each Visitor agrees to indemnify and hold the Organisers harmless, on demand,
against all claims, liabilities, losses, suits, proceedings, damages,
judgments, expenses, costs (including legal fees) and charges of any kind
howsoever incurred by or on behalf of or made against the Organisers, its
employees, agents and contractors arising out of any infringement or other
claim relating to or arising out of the unauthorised taking of any Images by
that Visitor.

Visitor agrees that the Organisers shall not incur any liability to him or her
for any error or omission in any information relating to any exhibitor or its
products in the Exhibition’s official directory or in any other promotional or
other printed materials or information provided by the Organisers or that

acknowledges and agrees that the Organiser, its employees and contractors may
take photographs/videos which could include images of the Visitor while
attending the Exhibition (the “Images”).  Visitor hereby consents to and
grants to the Organiser and its affiliates, the unrestricted, irrevocable,
perpetual, worldwide, royalty-free and transferable right and license to use
(and grant others the right to use) the Images worldwide without any
compensation.  Visitor acknowledges that the Organiser is the sole and
exclusive owner of all rights in the Images and hereby waives (a) any and all
rights in and to such Images, and (b) any and all claims the Visitor may have
relating to or arising from the Images or their use.

waiver by the Organisers of any of the provisions of these rules and
regulations or of any of its rights hereunder shall have effect unless given in
writing and signed by any Director of the Organisers.

4. Privacy Policy
Statement from The Organisers

The Organisers take individual privacy seriously. This Statement explains their
policies and practices.

Organisers respect privacy of the Visitor and the Organisers will use their
reasonable endeavours:
• to implement computer, physical and procedural safeguards to reasonably
protect the security and confidentiality of the personal data the Organisers
• to limit the personal data collected to the minimum required to provide
better service;
• to permit only properly trained, authorized employees to access personal
• not to disclose the personal data to external parties unless the Visitor
has agreed, the Organisers are required by law or any lawful request of any
enforcement agencies or the Organisers have previously informed the Visitor.

Information collection
In order to provide better service to the Visitor and to fulfil the purposes
set out in the next paragraph, the Organisers may collect certain information
when the Visitor registers with them or communicates with them. In the process,
the Organisers may also collect personal information of individual contact
persons of companies or their employees. As stated in the registration form,
some of the requested information is mandatory and some of them the Visitor may
provide voluntarily. If specific mandatory information is requested but not
supplied, the Organisers may be unable to provide the requested service. The
Organisers only retain personal data for so long as it is necessary for
fulfilling the purposes set out in the next paragraph.

Use of information
The purposes for which information may be used by the Organisers include:
• processing applications for exhibiting at or visiting their trade fairs;
• facilitating and enhancing their operations by incorporating the
personal data into their database and conducting analysis, research and
auditing based on the personal data;
• promoting and notifying the Visitor of their trade fairs in Hong Kong
and around the world, and events or trade fairs organised by their affiliates
and joint venture partners;
• distributing publications and research materials of their company;
• marketing their services or products; and
• if necessary, facilitating legal proceedings, including collecting
overdue amounts.

The Organisers may use personal data of the Visitor, including his/her name,
email address and physical address to conduct direct marketing in relation to
the promotion of and invitation to their trade fairs in Hong Kong and around
the world, and events or trade fairs organised by their affiliates and joint
venture partners, as well as the promotion of their services via fax, email,
direct mail, telephone and other means of communication, or send e-newsletters
to the Visitor. The Organisers will not so use the personal data of the Visitor
unless the Organisers have received the Visitor’s  consent to the said
intended use. The Visitor may choose not to receive promotional materials by
simply notifying the Organisers through the below contact details, and the
Organisers will cease to do so, without charge.

understand that by choosing to allow my badge to be scanned by an exhibitor or
sponsor when at the event, I will be providing the exhibitor or sponsor with my
personal data. I consent to this personal data being used to contact me about
their products or services and understand that this partner or sponsor may
transfer this data outside of Hong Kong for these purposes and I consent to
such transfer of my data. I also understand and agree that my personal data may
be held and used by the Organiser, and any third party hosting provider acting
on its behalf, in order to run the event and for analysing visitor traffic with
a view to improving the event experience for visitors.

Disclosure / Transfer of Data
The Organisers will keep the personal data they hold confidential but may
provide or transfer the personal data to:
• their agents, advisers, auditors, contractors, and service providers in
connection with their operations or services for facilitating and enhancing
their operations and conducting analysis, research and auditing based on the
personal data;
• their overseas offices, affiliates, joint venture partners, which are
also exhibition organisers, for the purposes of conducting direct marketing in
relation to the promotion of and invitation to their trade fairs in Hong Kong
and around the world;
• persons to whom the Organisers are required to make disclosure under
applicable laws in or outside Hong Kong.

Cookies [applicable to online user]
When the Visitors browse the website of the Organisers, cookies may be stored
in the computer’s hard drive of the Visitors. The Organisers use cookies to
personalise use of their website and to operate the service areas. The Visitors
have a choice not to accept cookies, but if the Visitor exercises this choice,
certain functionality may become unavailable.

In general, Personal Data of the Visitor is kept confidential and is only
accessible by authorised personnel. Personal data stored electronically are
password-protected. Encryption technology is used on the secured web areas of
the Organisers. The Organisers recommend that the Visitor do not divulge
his/her User Login Name and Password to anyone. The personnel of the Organisers
will never ask the Visitor for his/her User Login Name and Password in an
unsolicited phone call or in an unsolicited e-mail. The Visitor must remember
to sign out of his/her Account and close the browser window when the Visitor
has finished his/her session with the Website. The Visitor is responsible for
all activities that occur under his/her User Account and Password.

Hyperlinks [applicable to online user]
Their websites may include links to external sites, including sites of members,
third parties and “co-branded” sites. Links to external sites do not imply any
endorsement of such sites (or any products or services offered thereon) by the
Organisers or any warranty or guarantee of any information provided thereon.
The Organisers disclaim and exclude any responsibility or liability for any
external site for which a link is provided and this Privacy Policy shall not
apply to any such site. Please refer to the privacy policies of the other

Any changes to this Privacy Policy Statement will be posted on and
effective immediately on the posting date.

Transfer of Data Overseas
The Organisers will generally hold personal data of the Visitor on servers in
Hong Kong. However, the Exhibitor agrees that the Organisers may transfer
personal data of the Exhibitor to the Organisers’ overseas offices or
affiliates elsewhere in the world or to any of the people listed at paragraph
4(3) above, who may be located elsewhere.

Consent and Rights of the Visitor
By checking the appropriate box below or by signing this registration form, the
Visitor explicitly consents to the collection, use and transfer of his/her
personal data as outlined in this Clause, including the use and provision of
his/her personal data for direct marketing.
Under the Hong Kong Personal Data (Privacy) Ordinance, individuals have the
• to check whether the Organisers hold personal data about the Visitor and
to access such data;
• to require the Organisers to correct inaccurate data;
• to ascertain policies and practices of the Organisers in relation to
personal data and the kind of personal data held by them.

send requests to access or correct data, to cease communications, and questions
or complaints to:

Innovation & Business Intelligence Department
Informa Markets Asia Limited
17th Floor, China Resources Building
26 Harbour Road, Wanchai, Hong Kong
Tel: (852) 2516 2125 / (852) 2827 6211 Fax: (852) 3749 7349
E-mail: [email protected]

Organisers may charge a reasonable fee for processing a data access request.

security purpose and in order to prevent and detect crime, visitors may be
subject to a random bag search and CCTV camera recording in the Exhibition

5. Governing Law &

These rules and regulations shall be governed by and construed in all respects
in accordance with the laws of the Hong Kong SAR and all visitors submit to the
non-exclusive jurisdiction of the courts of the Hong Kong SAR.

rights of the Organisers are cumulative and not exclusive of rights and
remedies provided by law, and may be waived only in writing and specifically.
Delay in exercising or non-exercise of any such right is not a waiver of that

case of discrepancy between the English and other language versions, the
English version is authoritative.